Preventive maintenance is essential to extend the lifespan of buildings, avoid unexpected breakdowns, and reduce long-term costs. However, implementing an effective plan is not always easy without a well-defined approach.

In this article, we share five best practices to help your team or company organize maintenance with greater control and fewer surprises.

1. Calendar- and Usage-Based Planning

Combine scheduled maintenance with real usage data from equipment to ensure interventions happen at the right time.

2. Systematic Incident Logging

Maintain a clear, centralized history of all interventions, failures, component replacements, and technical visits.

3. Well-Informed and Organized Teams

Assign tasks clearly and with defined deadlines. Use management software to avoid oversights and duplication of efforts.

4. Cost Monitoring per Asset

Know exactly how much you’re spending per piece of equipment or building area. This supports more strategic decisions, such as replacements or outsourcing.

5. Periodic Evaluation of Results

Execution is not enough. It’s crucial to analyze KPIs such as number of failures prevented, response time, and user satisfaction.

With these practices, preventive maintenance stops being a difficult obligation to manage and becomes a competitive and operational advantage.

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